How fleet fueling cards work

Fleet fueling cards are more than just a regular credit card. They’re offered to businesses spending significant amount on fuel for their fleet. Fleet fueling cards are mainly used to pay for fuel and at times, vehicle maintenance and other purchases. What’s most important is that they help businesses control, track, and report these expenses in real time.

When a business signs up for a fleet fueling card, they typically get access to a network of select gas stations and merchants. Sometimes, these cards are for fuel only or for vehicle maintenance or both. They sometimes come with rebates or fuel discounts. Either way, every fuel card is different. It all depends on what you need.

For businesses with multiple employees and vehicles, cards are usually tied to each one so that you know who is purchasing fuel, where, and how much.

Here’s a closer look at how fleet fueling cards work from start to finish.

  1. Fleet owners set controls and limits on how and when the card can be used. This can be anything from time frame limits, transaction/dollar limits, product restrictions, and more.
  2. At the pump, drivers swipe the card then enter their pin, odometer number, and truck number, and fuel up.
  3. After the driver is done fueling, this transaction data is automatically recorded/uploaded.
  4. Transactions will show up either as an e-receipt, or on an invoice or report at the end of the billing period.
  5. Fleet owners can then access this information, make payments, and manage accounts online.

As you can see, fuel cards simplify the process of purchasing fuel especially when it comes to multiple vehicles and employees. They keep fleet owners aware of what’s happening with their fleet, big or small.

Quarles offers solutions for businesses beyond fleet fueling cards.

Every fleet is unique. Whether you’re looking for convenient locations, fuel discounts, universal acceptance or easy online account management — Quarles has the right fuel card for you.

For a basic fuel-only card, equip our Quarles Classic fuel card in your wallet. Want extra flexibility and universal acceptance? Check out our Quarles Universal fuel card. If you’re driving long distances frequently, our Over The Road fuel card might be the best choice for you.

Explore our website to learn more or call us at 877-444-3835.